VERIFIED FLSA COMPLIANT PAYROLL TEMPLATES

Free Biweekly Timesheet Template(Excel, Google Sheets, PDF)

A biweekly timesheet template is a standardized 14-day payroll record used by hourly and salaried employees to track start times, meal breaks, and daily departures over an 80-hour pay cycle. Pre-built with dynamic spreadsheet formulas, it calculates total regular hours, deducts unpaid meal breaks, isolates weekly overtime (hours exceeding 40 per week), and provides signature verification blocks for audit-proof payroll reconciliation.

Download for Excel

Pre-formatted formulas • .XLSX (45 KB)

Download .XLSX

Make a Google Sheets Copy

Instant browser copy • Auto-saves to Drive

Open in Sheets

Download Printable PDF

US Letter & A4 • Clean black/white print

Download .PDF

Template Preview: Week 1

Day	Date	Time In	Lunch Out	Lunch In	Time Out	Reg. Hrs	OT Hrs	Total
Monday	Oct 05	08:00 AM	12:00 PM	12:30 PM	05:00 PM	8.00	0.50	8.50
Tuesday	Oct 06	08:00 AM	12:00 PM	01:00 PM	05:00 PM	8.00	0.00	8.00
Week 1 Totals:						40.00	2.50	42.50

Template Anatomy & Automated Formulas

Our spreadsheets come pre-configured with industry-standard payroll logic.

Automated Lunch Deductions

=IF(OR(ISBLANK(C7),ISBLANK(F7)), 0, (F7-C7)-(E7-D7))*24

Automatically calculates net worked duration by subtracting the lunch window (Lunch In - Lunch Out) from overall elapsed shift time, eliminating manual subtraction errors.

FLSA Overtime Segregation

=IF(SUM(G7:G13)>40, SUM(G7:G13)-40, 0)

Evaluates total logged hours at the end of Day 7. Any hours exceeding 40 within a single workweek are routed into overtime, protecting payroll teams from multi-week averaging penalties.

Gross Pay Projection

=(Total_Reg * Rate) + (Total_OT * Rate * 1.5)

Multiplies verified regular hours against your standard wage while applying standard time-and-a-half (1.5x) multipliers to overtime columns for immediate payroll estimation.

How to Fill Out the Template

Enter Employee & Organization Identifiers

Fill out the top header: Employee Legal Name, ID Number, Department, Pay Period Starting Date, and Supervisor Name. The template automatically fills subsequent dates across the 14-day cycle.

Log Daily Time Intervals

Record time in 12-hour AM/PM format: enter morning arrival (Time In), lunch departure (Lunch Out), return from meal (Lunch In), and evening shift end (Time Out).

Review Overtime & Milestone Totals

Review the automated totals at the end of Week 1 and Week 2. Verify that any work over 40 hours per week is documented and matches pre-authorized overtime approvals.

Formal Verification & Manager Signature

Both the employee and direct supervisor sign and date the bottom approval line to confirm hours are accurate under Department of Labor (DOL) recordkeeping rules before submitting to payroll.

When to Move Beyond Manual Excel Timesheets

While a downloadable spreadsheet works well for teams of 1 to 5 people, managing manual files across growing crews creates severe administrative overhead. According to operational payroll benchmarks, companies using static spreadsheets spend an average of 4.5 hours per pay period collecting files, fixing formula errors, and re-keying time into accounting systems.

Are spreadsheets slowing down your payroll?

Static Biweekly Spreadsheet

Accidental formula overwrites
Manual collection via email
No GPS verification / time theft
Manual re-keying into payroll
Zero real-time project costing

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Locked, audit-proof timestamps
1-click mobile crew submissions
GPS geofenced site punches
1-click sync to QuickBooks & GL (Sage Intacct)
Live WIP & billing realization

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Labour Law & Overtime Compliance

Ensure your payroll practices meet federal and state regulations.

The FLSA 40-Hour Rule

Under the Fair Labor Standards Act (FLSA), biweekly pay periods cannot average hours across the two weeks. If an employee works 50 hours in Week 1 and 30 hours in Week 2 (totaling 80 hours), they must still be paid 10 hours of overtime for Week 1. Our template calculates Week 1 and Week 2 separately to avoid this compliance error.

California & Daily Overtime

For employers operating in California, Alaska, or Nevada with daily overtime mandates (e.g., overtime over 8 hours in a single day), use our daily rule override tab or switch to our cloud time tracking software which handles state-specific labor laws automatically.

3-Year Record Retention

The Department of Labor requires businesses to retain completed payroll records and timesheets for a minimum of 3 years. Ensure your downloaded templates are archived in secure, organized folder directories.

More Free Business Templates

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Standard 7-day single-week timecard for weekly payroll cycles.

Download Weekly

Semi-Monthly Timesheet

1st–15th and 16th–End-of-Month templates for 24 pay periods per year.

Download Semi-Monthly

Excel Expense Report

Formatted spreadsheet for tracking travel, mileage, and meal receipts.

Download Expense Template

Contractor Timecard

Field crew timecard built for job costing and subcontractors.

Explore App

Frequently asked

Questions about biweekly payroll

What is a biweekly pay period?

A biweekly pay period occurs every two weeks (14 days), resulting in 26 paychecks per calendar year. Most biweekly schedules calculate compensation based on an 80-hour baseline across two consecutive 40-hour workweeks.

Can biweekly hours be averaged to avoid paying overtime?

No. Federal FLSA law mandates that overtime must be calculated on a weekly basis (every 7 consecutive days). An employer cannot average 50 hours in Week 1 and 30 hours in Week 2 to pay an 80-hour flat wage. Overtime must be paid on the 10 extra hours worked in Week 1.

How do I round time entries on an Excel timesheet?

The Department of Labor (DOL) permits rounding time entries to the nearest 5, 10, or 15 minutes (7-minute rule). However, rounding practices must be applied consistently and cannot exclusively benefit the employer. Our downloadable template supports exact minute decimal inputs (0.25 for 15 mins, 0.50 for 30 mins) to prevent rounding disputes.

How do I calculate unpaid lunch breaks in Excel?

In our template, lunch breaks are logged using separate Lunch Out and Lunch In columns. The internal formula calculates the elapsed time between your afternoon return and morning start, then subtracts the meal break automatically, leaving only billable work hours.

Still Managing Timesheets with Spreadsheets?

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