Employee time tracking built for QuickBooks Online.
Track hours. Approve timesheets. Sync straight into QuickBooks Online. No spreadsheets. No duplicate entry. No more chasing your team the morning of payroll.
| Project | MMon | TTue | WWed | TThu | FFri | SSat | SSun | Total |
|---|---|---|---|---|---|---|---|---|
Northwind Café Kitchen Remodel · Framing | 8 | 8 | 7.5 | 8 | 6 | – | – | 37.5 |
Cedar & Oak LLC Q4 Bookkeeping · Reconciliation | 2 | 3 | 2.5 | 2 | 4 | – | – | 13.5 |
Harbor Dental Office Buildout · Electrical | – | 4 | 4 | 4 | 2 | – | – | 14.0 |
| Daily totals | 10 | 15 | 14 | 14 | 12 | – | – | 65.0 |
It's Monday morning. Payroll is tomorrow.
Two people haven't sent their hours. One timesheet is in an email, another is on a napkin. You're pasting numbers into a spreadsheet, hoping you didn't fat-finger a decimal. You'll type it all again in QuickBooks. And you'll do it all over next week.
There's a calmer way to run payroll week.
What broken time tracking really costs you
It's not just a spreadsheet problem. It's payroll errors, missed billable hours, and a Monday you dread.
Missed billable hours
Every un-logged hour is money you already earned and forgot to invoice.
Payroll errors
Copy-paste mistakes turn into overpayments, underpayments, and awkward conversations.
Late invoices
Client invoices slip because timesheets slipped.
Duplicate data entry
Hours in a spreadsheet, then hours in QuickBooks. Twice the work, half the accuracy.
Chasing employees
Reminders on Slack, texts, and emails — every single week.
No audit trail
When a number is wrong, you can't tell who changed what, when, or why.
One tool. From the weekly timesheet to QuickBooks.
Time Tracker On does one thing extraordinarily well: it moves employee hours from your team's day into QuickBooks Online — accurately, on time, without babysitting.
- Weekly grid your team will actually use — or a simple timer, your call
- Manager approval workflow, with optional multi-level sign-off on Pro
- Direct QuickBooks Online sync — no CSVs, no copy-paste
- Free forever for teams of up to 5
A full week entered in under two minutes.
If your team can use a spreadsheet, they can use this. Click any cell, type hours, and Tab across the week. Daily totals, weekly totals, and missing-hours alerts update as you type. Everything auto-saves.
- Excel-like grid — no learning curve
- Full keyboard navigation (Tab / Enter / Arrows)
- Auto-save on every keystroke
- Missing-hours alerts before approval day
- Auto-locks after manager approval
| Project | MMon | TTue | WWed | TThu | FFri | SSat | SSun | Total |
|---|---|---|---|---|---|---|---|---|
Northwind Café Kitchen Remodel · Framing | 8 | 8 | 7.5 | 8 | 6 | – | – | 37.5 |
Cedar & Oak LLC Q4 Bookkeeping · Reconciliation | 2 | 3 | 2.5 | 2 | 4 | – | – | 13.5 |
Harbor Dental Office Buildout · Electrical | – | 4 | 4 | 4 | 2 | – | – | 14.0 |
| Daily totals | 10 | 15 | 14 | 14 | 12 | – | – | 65.0 |
Connect once. Sync forever.
A single OAuth click brings your entire QuickBooks setup into Time Tracker On — and every approved timesheet flows back automatically.
One-click OAuth to QuickBooks Online.
Employees, customers, projects, service items.
Team logs hours. Managers approve.
Approved hours sync as TimeActivity.
Clear hand-offs. No lost hours.
One-click submit at the end of the week.
See the full week at a glance.
Return with a comment if something's off.
Locked timesheet, clean audit trail.
What this actually means for your week
Get hours back every week
Cut payroll prep from hours to minutes with a timesheet your team will actually complete.
Fewer payroll errors
Approved data flows straight into QuickBooks — no re-keying, no decimal typos.
Invoice sooner
Billable hours sync as TimeActivity, ready for your next invoice run.
Happier team
No more Monday reminders. Employees enter a whole week in two minutes.
An audit trail you can trust
Every submission, approval, and rejection is logged, so you always know who changed what and when.
See where time really goes
Filter by employee, customer, project — spot leaks before they cost you.
Two versions of payroll week
- Chasing employees for hours on Sunday night
- Retyping numbers from email into a spreadsheet
- Copy-pasting spreadsheet data into QuickBooks
- Wondering if billable hours got missed
- Payroll pushed back another day
- Team submits the week from their phone
- You approve everything in one screen
- Approved hours sync to QuickBooks in one click
- Billable time is already on the next invoice
- Payroll runs on Monday. On time. Every time.
Purpose-built for QuickBooks Online
| Capability | Time Tracker On | Excel | QB Time | Clockify | Generic |
|---|---|---|---|---|---|
| Direct QuickBooks Online TimeActivity sync | |||||
| Excel-style weekly grid | |||||
| Two-minute week entry | |||||
| Manager approval + auto-lock | |||||
| Customer / project / service item on every row | |||||
| No duplicate data entry | |||||
| Simple, focused pricing | — |
Timesheets people actually finish
“We used to lose a full day every pay period chasing timesheets and fixing them in QuickBooks. Now approvals happen Monday morning and payroll runs before lunch. It paid for itself in the first month.”
“My crew hated the old app — too many taps just to log an hour. This one is stupid simple and the QuickBooks sync actually works. No more re-typing hours into two systems.”
“The job costing side is what sold me. I can see labor cost per project in real time instead of finding out three weeks later that we blew the budget. Setup took about an hour.”
Purpose-built for teams that bill by the hour
Everything you'd want to know before signing up
Make next Monday feel different.
Connect QuickBooks Online, invite your team, and run your first approved timesheet — all before your next payroll deadline.