Architecture time tracking software.For high-margin design firms.
Architecture time tracking software is a project accounting and labor compliance solution engineered for design and engineering firms to log hours against standard contract phases (Schematic Design, Design Development, Construction Documents, and Construction Administration). By integrating phase-based fee caps with AIA G702/G703 billing workflows, platforms like TimeTrackerOn prevent unbilled scope creep, automate subconsultant markups, and protect project profitability.
Real-time fee burn visibility across every design and contract administration milestone.
Convert approved timesheets and project costs into certified payment applications instantly.
Automatic alerts when client design revisions exceed contractual phase hour limits.
Pre-Configured Architectural Phases: Stop Managing Disconnected Task Lists
Generic time tracking tools force design staff to invent arbitrary task names. TimeTrackerOn ships pre-loaded with industry-standard architectural and engineering work breakdown structures.
- Turnkey Phase Codes: Track time natively against Schematic Design (SD), Design Development (DD), Construction Documents (CD), Bidding & Negotiation (BN), and Construction Administration (CA).
- Custom Work Breakdown Structures (WBS): Nest specific tasks beneath core phases (e.g., Code Review, Redlines, MEP Coordination) to identify exact margin leakage points.
- Not-to-Exceed (NTE) Guardrails: Lock phase time-entry or notify project principals when labor exceeds 80% and 100% of budgeted phase fees.
| Description of Work | Scheduled Value | Work Completed | % |
|---|---|---|---|
| Schematic Design | $45,000 | $45,000 | 100% |
| Design Dev | $60,000 | $60,000 | 100% |
| Construction Docs | $110,000 | $92,400 | 84% |
Generate Application and Certificate for Payment Without Spreadsheet Manipulation
Preparing AIA G702 (Summary Application) and G703 (Continuation Sheet) forms in Excel is prone to rounding errors and delayed client certification.
- Automated Continuation Sheet Population: Synchronize approved billable hours and fee percentages directly into G703 schedule columns (Work Completed, Stored Materials, and Retainage).
- Percent-Complete and Milestone Billing: Select whether to bill by labor hours (T&M), agreed percentage-of-completion per phase, or stipulated lump-sum caps.
- Stipulated Sum & Retainage Tracking: Track standard 5% to 10% retainage withholdings automatically across multi-month construction phases.
Track Structural, MEP, and Civil Subconsultant Invoices with Precision
A&E firms lose thousands in margin when subconsultant bills and printing costs fail to transfer onto client invoices.
- Subconsultant Bill Allocation: Tag external engineer invoices directly to project phases with automated contractual markups (e.g., 10% or 15% coordination fees).
- Reimbursable Expense OCR: Field staff and site architects capture plotting, travel, and permit receipts with our integrated expense management software.
- Audit-Proof Client Backups: Export full, timestamped expense receipt attachments alongside client fee summaries in a single consolidated PDF billing packet.
DCAA-Compliant Timesheet Logging for Public Sector & Infrastructure Projects
State DOT, Department of Defense, and federal municipal infrastructure contracts demand strict daily labor tracking standards.
- Daily Punch & Revision Tracking: Require daily timesheet submission with mandatory reason-for-change logging whenever historical time records are amended.
- Segregated Direct vs. Indirect Costs: Maintain strict accounting isolation between direct billable contract labor, unallowable business development time, and general overhead.
- Immutable Audit Logs: Maintain complete, tamper-proof logs capturing user ID, timestamp, original value, and revised value for every record, ready for inspection.
Stop Architecture Fee Erosion
How we safeguard margin across every A&E contract type.
The Vulnerability:Scope creep during Construction Documents (CD) burns entire project margin before site kickoff.
Phase Hour Caps: Hard alerts trigger when team logs reach 85% of allocated phase budget, requiring partner override.
The Vulnerability:Clients reject final invoices due to lack of itemized phase task justification and billing dispute delays.
Real-Time WIP Ledger: Detailed phase narratives linked directly to our time and billing software reporting.
The Vulnerability:Design iterations outpace slow contractor cost estimation updates, leaving firm under-billed.
Milestone Valuation: Connects percent-complete progress directly to construction valuation benchmarks.
Generic Trackers vs. Legacy ERPs vs. TimeTrackerOn
| Functional Capability | Generic Trackers (Clockify/Toggl) | Legacy ERPs (Deltek / BQE Core) | TimeTrackerOn |
|---|---|---|---|
| AIA G702 / G703 Export | Not supported | Supported (Complex UI) | Native 1-Click Automated |
| A&E Phase Code Structure | Manual, flat task lists | Rigid, complex database setup | Turnkey Architectural WBS Pre-sets |
| Implementation Timeline | 1 Day (Lacks accounting) | 3–6 Months (Heavy consulting) | Under 5 Business Days |
| Mobile Site Inspection Logging | Basic timer only | Clunky legacy mobile interfaces | GPS-enabled app with offline OCR |
| Bi-Directional GL Sync | Basic CSV export | Native (Closed ecosystem) | Direct APIs to Sage & QuickBooks |
| Pricing Model | Cheap (lacks billing) | Expensive seat licenses | Predictable, transparent per-user |
Ecosystem & CAD/BIM/ERP Connections
Push approved expenses and verified time directly into your core accounting ledger.
Sage Intacct Project Accounting
Bi-directional synchronization of project dimensions, phase billing, and employee reimbursable expenses.
Explore Sage Intacct integration IntegrationModern Front-End for Enterprise ERP
Modernize user-facing time capture for design staff while maintaining backend General Ledger integrity for Deltek.
QuickBooks Project & Payroll Sync
Sync approved A&E timesheets and reimbursable client expenses directly to your chart of accounts.
BIM & Project Portal Webhooks
Streamline project setup by syncing active project metadata from project management tools like Revit.
Technical & Operational Details
Why do architecture and engineering firms need specialized time tracking software?
Does TimeTrackerOn support AIA G702 and G703 billing?
How does the software help prevent scope creep during the design phases?
Is TimeTrackerOn compliant with DCAA timekeeping requirements?
Protect Design Fees and Accelerate AIA Progress Billing
Join over 450 architecture, structural engineering, and design-build firms using TimeTrackerOn to eliminate unbilled scope creep and streamline project accounting.