Cloud-based employee expense management.Automated and synced.
Cloud-based employee expense management software automates how businesses capture, reconcile, audit, and reimburse employee spending. By combining mobile OCR receipt scanning, real-time corporate credit card reconciliation, and integrated time tracking, TimeTrackerOn eliminates manual expense reporting, enforces spend policy compliance before submission, and synchronizes transactions directly with your General Ledger.
Move from weeks of receipt chasing to 24-hour reimbursement cycles.
Block unapproved categories and per diem overages before approval routing.
Direct bi-directional GL dimension matching eliminates spreadsheet imports.
Machine-Vision Receipt OCR That Eliminates Manual Data Entry
Employees photograph receipts on iOS or Android; TimeTrackerOn’s OCR engine extracts line-item totals, merchant identity, transaction date, tax rates, and currency within seconds.
- Automated Line-Item Splitting: Separate business meals from personal items or assign charges across multiple AIA billing schedules and client project codes instantly.
- Digital Audit Preservation: High-resolution digital copies are indexed, encrypted, and attached permanently to expense reports for IRS and external auditor compliance.
- Mobile Offline Mode: Queue receipt captures on flights or in remote job sites; data automatically processes and uploads once internet connectivity is restored.
Real-Time Direct Bank & Corporate Credit Card Feeds
Connect corporate Visa, Mastercard, and American Express accounts directly to TimeTrackerOn. Unify card spend with employee submissions automatically.
- Two-Way Transaction Matching: The system matches incoming bank feed line items with uploaded OCR receipts based on transaction date, merchant, and value, flagging unreconciled charges immediately.
- Automated Breakage Alerts: Trigger instant email and mobile push notifications to employees when corporate card charges lack corresponding receipt images.
- Direct Feed Support: Connect seamlessly with major corporate card providers, virtual card platforms, and banking portals via secure Open Banking integrations.
Multi-Currency Settlement with Automated FX Spot Rate Fetching
Manage global teams and overseas business travel without foreign exchange conversion discrepancies.
- Dynamic Daily FX Spot Rates: Line items logged in foreign currencies convert automatically to the base operating currency using certified daily European Central Bank (ECB) spot rates.
- Local Currency Reimbursement: Compensate international remote workers and foreign subsidiaries in local currencies via local payment rails.
- VAT & GST Localization: Automatically identify and segregate local reclaimable value-added taxes (VAT/GST) to simplify international tax reclamation workflows.
Automated Policy Audits That Prevent Rogue Spend Before Approval
Traditional spend policies live in unread employee handbooks. TimeTrackerOn codes your corporate policies directly into the submission workflow.
- Dynamic Per Diem Enforcement: Configure contextual per diem rate schedules based on employee level, travel destination, or client contract billing rules.
- Duplicate Transaction Flagging: Proprietary algorithms cross-reference receipts across all users to block duplicate claims for the same expense or shared meal.
- Mandatory Justification Triggers: Require mandatory business justification notes, manager overrides, or secondary approvals when an expense exceeds limits.
One Unified System for Project Time and Expense Reconciliation
Isolating time tracking from expense reporting forces finance teams to cross-reference spreadsheets when billing clients or running project margin audits. TimeTrackerOn unites billable employee hours and incurred project spend within a single data architecture. Connect logged hours from our time and billing software directly with vendor receipts, creating a consolidated Work-in-Progress (WIP) ledger ready for client invoicing.
- Mobile OCR Scan
- GPS Mileage Log
- Bank Card Import
- Policy Compliance Check
- Duplicate Detection
- Automated Currency FX
- General Ledger Posting
- Project WIP Valuation
- Client Invoice Generation
Manual expenses vs. Point apps vs. Platform
| Feature & Operational Capability | Excel Spreadsheets & Email | Standalone Expense Point Apps | TimeTrackerOn Platform |
|---|---|---|---|
| Receipt OCR Accuracy | None (Manual Entry) | Basic (Header level only) | Advanced (Line-item parsing & auto-categorization) |
| Integrated Time Tracking | Separate Disconnected Files | Requires 3rd-party Zapier sync | Native single-pane time and expense engine |
| Corporate Card Feed Sync | Manual CSV upload | 24–48 hour delay | Direct real-time Open Banking / Card Feeds |
| Multi-Entity Intercompany Routing | Manual journal entries | Limited / Enterprise upsell | Automated due-to / due-from GL allocations |
| Client Rebillable WIP Attachment | Manual invoice assembly | Disconnected from AR | 1-click attachment to client invoices |
| Policy Violation Interception | Post-submission audit (Late) | Manager-dependent review | Pre-submission blocker (Real-time) |
Ecosystem & ERP Connections
Push approved expenses and verified time directly into your core accounting ledger.
Sage Intacct Direct Integration
Real-time bi-directional GL posting, dimensional tagging, and automated multi-entity expense allocations.
Explore Sage Intacct expense management and timesheets IntegrationQuickBooks Accounting Sync
Seamlessly sync paid employee expenses, vendor receipts, and billable client costs to chart of accounts.
Xero Spend Management
Push approved claims and receipts directly to Xero Purchases for rapid bank reconciliation.
Enterprise Webhooks & API
Custom endpoints for proprietary ERPs, custom payroll systems, and automated data pipelines.
Technical & Operational Details
What makes time and expense tracking software more effective than separate tools?
How does the software handle IRS compliance for expense records?
Can different expense policies be applied to different employee roles?
How does corporate card transaction matching function in practice?
Automate Expense Reports and Control Company Spend Today
Eliminate receipt spreadsheets, stop expense policy leakage, and synchronize your time and expenses directly with your financial systems.