Features
Everything you need. Nothing you don't.
Time Tracker On is deliberately focused: capture hours, approve them, sync to QuickBooks Online. Here's exactly what's in the box.
Weekly timesheet
- Spreadsheet-style weekly grid
- Grid entry, timer entry, or both — your choice
- Auto-save as you type
- Daily and weekly totals
- Project, task, and service item on every row
- Locking after submission, approval, and export — each independently configurable
Approvals
- Single-level approval by default
- Multi-level approval — 2 or 3 levels (Pro)
- Level 2+ requires a Company Admin sign-off
- The same approver can't clear two levels in a row
- Reject with a required comment
- Full audit trail on approvals and rejections
PTO & leave (Pro)
- Custom PTO types (Vacation, Sick, Unpaid, etc.)
- Employee-submitted PTO requests
- Optional manager approval routing
- Optional running PTO balance tracking
- Approved PTO can auto-populate the matching timesheet
QuickBooks Online sync
- OAuth connection — no API keys, no CSVs
- Import Employees, Vendors, Customers, and Service Items
- Optional auto-creation of Projects from Customers/Jobs
- Approved hours export as TimeActivity
- Billable vs. non-billable, resolved automatically
Projects, tasks & vendors
- Projects and a dedicated Task Library, organized however your business works
- Vendors get full login and timesheet parity with Employees
- Restrict which projects a worker can see (Pro)
- Admins always see every project
Reporting
- Detailed, By Employee, By Project, By Client, Payroll, and Missing Timesheets reports
- Filter by employee, vendor, project, client, date range, and billable status
- CSV export (opens in Excel/Sheets)
- Print-ready PDF export
- Saved report filters
Team & security
- Role-based access (Company Admin, Manager, Employee)
- Employee self-service profile editing
- Encrypted in transit and at rest
- Audit log with configurable retention
Looking for the full QuickBooks workflow? See how the integration works.