Native Xero Time Tracking and Invoicing Integration
The TimeTrackerOn Xero integration provides automated, bi-directional synchronization between mobile employee timecards, OCR expense receipts, and Xero cloud accounting. By synchronizing contacts, projects, tracking categories, and tax rates in real time, it eliminates double data entry, speeds up client billing, and converts approved field hours directly into professional Xero sales invoices. Explore how we compare with enterprise alternatives like our Sage Intacct integration and QuickBooks integration.
Transform approved weekly timesheets and project WIP into formatted Xero invoices in under 60 seconds.
Direct REST API validation stops unmapped tracking categories and broken client codes.
Keep project WIP and vendor bills perfectly reconciled with Xero bank feeds.
Keep Your Xero Clients and Tracking Categories Harmonized in Real Time
Creating client lists or project codes in disconnected software leads to duplicate entries and misallocated revenue reports.
- Automated Contact Ingestion: When a new client or supplier is created in Xero, it appears immediately inside TimeTrackerOn.
- Xero Tracking Categories Support: Map time entries and expenses directly to Xero’s dual Tracking Categories (e.g., Region, Department, Cost Center) for granular reporting.
- Active Status Safeguard: Archiving a client or project in Xero locks the corresponding code in TimeTrackerOn, preventing unbillable time entries.
Turn Approved Time and WIP into Professional Xero Sales Invoices
Manually re-typing billable hours from timesheets into Xero invoices wastes administrative hours and invites billing errors.
- Direct Invoice Push: Approved hours and expenses aggregate into draft or approved Xero Sales Invoices with a single click.
- Nested Rate Schedules: Apply custom client rate cards, phase caps, and retainer rules before pushing invoices into Xero.
- Tax Rate & Account Mapping: Automatically assign correct Xero tax rates and revenue accounts to each line item based on your Chart of Accounts.
Convert Mobile Receipts into Audit-Proof Xero Bills and Spend Money Transactions
Chasing paper receipts and matching credit card statements causes month-end reconciliation bottlenecks.
- Receipt OCR to Xero Bill: Snap a photo of travel or supply receipts using our expense management software; computer vision populates line items into Xero as bills or spend money transactions.
- Bank Feed Reconciliation: Match expense entries automatically with Xero bank feed transactions to maintain clean books.
- Client-Rebillable Markups: Flag expenses as billable with custom markups to pass travel or material costs directly into Xero customer invoices.
Multi-Currency Project Billing with Automated Daily Exchange Rates
Managing international clients requires tracking time in local currencies while reporting revenue in your home currency.
- Xero Multi-Currency Sync: Automatically pulls Xero’s daily spot exchange rates for cross-border projects and multi-currency invoices.
- Foreign Expense Conversion: Convert international travel or software subscription expenses into your base currency instantly.
- Gain/Loss Tracking: Maintain precise revenue records across global entities without manual FX calculations.
Technical Sync Pipeline & Field Mapping Matrix
Exact REST API endpoint mapping between TimeTrackerOn and Xero accounting entities.
| TimeTrackerOn Data Field | Xero API Endpoint | Business Function |
|---|---|---|
| Approved Timecard Hours | Invoices / Manual Journals | Direct population into client invoices or payroll journals. |
| Client & Project Account | Contacts Endpoint | Harmonizes client rosters and billing addresses. |
| Task / Activity Description | Items / Sales Line Items | Maps work items to correct Xero revenue accounts. |
| Tracking Categories (Region/Dept) | TrackingCategories | Segregates divisional profit-and-loss reporting in Xero. |
| OCR Expense Receipts | Bills / SpendMoney Transactions | Automates vendor bills and out-of-pocket employee reimbursements. |
| GPS Vehicle Mileage | Billable Expenses | Applies standard IRS mileage rates to customer invoices. |
Beyond Xero Projects: Advanced Practice Management and WIP Control
Why growing professional services firms and agencies unbundle Xero Projects for TimeTrackerOn.
- Basic timer & task notes
- Limited rate card hierarchies
- No offline mode for field crews
- No DCAA audit compliance logs
- Basic progress reporting
- Advanced WIP valuation & aging
- Nested multi-tier rate cards
- Offline mobile app with geofences
- Full DCAA audit logs & reason codes
- Resource scheduling & utilization
While native Xero Projects works well for basic freelancers, growing professional services firms, engineering practices, and agencies quickly outgrow its limitations. TimeTrackerOn acts as an advanced operational front-end that connects seamlessly with Xero while delivering enterprise-grade WIP tracking, WIP accounting software capabilities, and multi-tier billing.
Deployment Timeline: Live in 15 Minutes
Connecting your Xero organization is instantaneous with our certified OAuth 2.0 app authorization wizard.
1. Authorize
Connect via Xero App Store OAuth 2.0 security.
2. Map Accounts
Match Chart of Accounts & Tracking Categories.
3. Sandbox Test
Run mock sync of 1 invoice & 1 expense bill.
4. Go Live
Daily sync runs automatically via webhooks.
Questions about the Xero integration
How does TimeTrackerOn connect with Xero?
Can approved time entries be pushed directly into Xero invoices?
Does the integration support Xero Tracking Categories?
How are multi-currency projects handled with Xero?
Automate Your Xero Time Tracking, Expenses and Client Invoicing
Eliminate manual invoice entry, speed up client billing, and keep your Xero Chart of Accounts perfectly synchronized. Connect your account in less than 15 minutes.