Time and billing software.For professional services.
Capture every billable hour, track WIP in real time, and convert approved timesheets into branded multi-rate client invoices in 60 seconds.
| Client & Project | Unbilled Hrs | Effective Rate | WIP Value | Action |
|---|---|---|---|---|
Northwind Café Kitchen Remodel | 37.5h | $150/hr | $5,625.00 | |
Cedar & Oak LLC Q4 Bookkeeping | 13.5h | Mixed Rates | $2,025.00 | |
Harbor Dental Office Buildout | 14.0h | $150/hr | $2,100.00 | |
| Total Ready to Bill: | $7,650.00 | |||
What is time and billing software?
Time and billing software is an integrated financial operations platform designed for professional services firms to track billable hours, monitor Work-in-Progress (WIP), enforce custom rate cards, and automate client invoicing. By synchronizing timesheets directly with accounts receivable, platforms like TimeTrackerOn eliminate revenue leakage, prevent unbilled scope creep, and accelerate the billing cycle from weeks to minutes.
Real-Time Visibility From Billable Punch to Client Remittance
Professional services firms run on billable time, yet most lose between 5% and 12% of annual revenue to forgotten hours, arbitrary invoice write-downs, and delayed billing cycles. TimeTrackerOn unifies project-level time tracking with automated billing mechanics.
Capture & Context
- Mobile/Web Timers
- Task & Phase Tagging
- Budget Threshold Checks
Governance & WIP
- Real-Time WIP Valuation
- Automated Approval Routing
- Margin & Utilization Audit
Invoice & Revenue
- Branded PDF Invoicing
- Accounting / GL Sync
- Instant Payment Gateways
Built for precision and speed.
Granular Work-in-Progress (WIP) Tracking
Stop waiting for month-end reconciliation to discover whether a project is burning budget faster than delivering value.
- Live Valuation: WIP updates dynamically the moment an employee logs billable time or records an approved project expense.
- Write-Up / Write-Down Governance: Adjust WIP line items before drafting invoices with mandatory audit notes.
- Aging WIP Alerts: Identify unbilled hours sitting in the pipeline past 30, 60, or 90 days.
Dynamic Multi-Tier Rate Cards & Fee Schedules
Service agreements rarely adhere to flat rates. TimeTrackerOn provides flexible rate logic that enforces commercial contracts automatically.
- Role-Based and Staff-Specific Rates: Set global billable rates by title or override them with negotiated employee rates.
- Client and Project Overrides: Lock in client-specific rate cards, project-phase limits, or discounts.
- Complex Contract Structures: Run Fixed-Fee, Time & Materials (T&M) with caps, or retainers.
Legacy Friction vs. Automated Billing
| Operational Dimension | Spreadsheets | Generic Invoicing | TimeTrackerOn |
|---|---|---|---|
| Time-to-Invoice Cycle | 10–15 days | 3–5 days | < 60 seconds |
| Rate Card Complexity | Manual formulas | Flat rate only | Multi-tier nested |
| WIP Tracking | Basic lists | Real-time dynamic | |
| Invoice Audit Trails | Minimal | DCAA / GAAP | |
| ERP & GL Integration | Manual CSV | One-way sync | Bi-directional |
Everything you'd want to know about time and billing
What is the difference between time tracking and time & billing software?
Can TimeTrackerOn support Not-to-Exceed (NTE) contract caps?
How does the software handle different billable rates for the same employee?
Can we export time and billing data for specific invoice formatting?
Turn logged hours into cash flow without manual interventions.
Stop losing billable hours to administrative drag. Unify your timers, rate cards, WIP management, and client billing into a single high-realization platform.