The Modern Harvest Alternative.For Professional Services & Agencies.
An effective Harvest alternative must combine intuitive daily time capture with predictable, transparent pricing and advanced project accounting. While Harvest remains a popular legacy timer for small teams, TimeTrackerOn delivers unmetered usage, built-in timesheet approval hierarchies, real-time Work-in-Progress (WIP) valuation, and direct bi-directional General Ledger integration without unexpected usage surcharges, paid forecasting add-ons, or enterprise tier paywalls.
No variable fees for active projects, clients, or monthly invoice volume.
Included across all accounts without requiring an upgrade to Enterprise licensing.
Deep dimension mapping for Sage Intacct and QuickBooks beyond basic invoice exports.
Stop Calculating Usage Overages: Unlimited Projects, Clients, and Invoices
Recent restructuring in Harvest’s commercial packaging has introduced complex Flex usage models—charging accounts additional overage fees when active project counts, client rosters, and monthly invoicing exceed basic allowances.
- Unlimited Scope: Create as many active projects, client rate cards, and client-facing invoices as your firm requires without moving into higher usage billing brackets.
- Resource Planning Included: Avoid paying an extra $5 per user every month for a separate tool like Harvest Forecast. TimeTrackerOn includes native team capacity scheduling and workload management right out of the box.
- Transparent Invoicing: Enjoy a fixed, predictable monthly software subscription that scales strictly with team headcount, not how hard your team works.
Multi-Level Approval Chains Without Enterprise Gating
In Harvest, standard teams often find that timesheet approvals and granular audit controls are locked behind their highest-priced Enterprise tier.
- Conditional Approval Routing: Automatically route timesheets from field staff to Project Managers for task validation, then to Operations Directors or Partners for final financial release.
- Line-Item Review & Rejection: Reject erroneous entries with context-rich notes while approving valid hours, preventing entire payroll runs from being delayed.
- Audit-Proof Change Logs: Capture full timestamped histories when hours or rate categories are edited, ensuring compliance with external audit standards.
Protect Project Margins with Real-Time Work-in-Progress (WIP) Tracking
Harvest provides simple time-to-invoice conversion, but lacks visibility into real-time Work-in-Progress (WIP) valuation, making it easy for fixed-fee and retainer contracts to bleed margin unnoticed.
- Live WIP Valuation: Hours and expenses immediately reflect within our time and billing software WIP ledger as billable labor is recorded.
- Early Scope Creep Triggers: Receive automated notifications when a project burns through 75%, 90%, and 100% of budgeted hours or fee caps, preventing unbilled write-offs before invoices go out.
- Nested Rate Structures: Apply multi-tier rate cards by employee seniority, discipline, or custom client contract override without manual spreadsheet calculations.
True Bi-Directional General Ledger Sync Beyond Light Bookkeeping
While Harvest provides basic one-way invoice exports to entry-level accounting tools, mid-market professional services firms require deep, multi-dimensional General Ledger synchronization.
- Deep ERP Dimensionality: Sync projects, tasks, departments, and classes bi-directionally with Sage Intacct expense management and timesheets.
- Unified Spend Management: Reconcile employee receipts and corporate card feeds seamlessly alongside billable hours using our native expense management software and AP automation software.
- Automated Two-Way Status: Payment remittances and invoice status updates in your core accounting ledger flow back to TimeTrackerOn in real time.
Harvest vs. TimeTrackerOn Platform
| Feature & Operational Capability | Harvest (Standard & Enterprise) | TimeTrackerOn Platform |
|---|---|---|
| Active Projects & Clients | Metered / Flex Usage Overages | 100% Unlimited on all plans |
| Resource Scheduling / Forecasting | Paid Add-on (+$5/seat/mo) | Built-in resource scheduling |
| Timesheet Approval Workflows | Locked in Enterprise Tier ($14-$17.50) | Multi-tier conditional approval routing |
| Work-in-Progress (WIP) Valuation | Basic unbilled reports | Real-time dynamic WIP with aging buckets |
| Mobile Receipt OCR Capture | Basic photo attachment | Line-item AI parsing & auto-categorization |
| Not-to-Exceed (NTE) Fee Caps | Manual monitoring | Automated pre-submission alerts & locks |
| A&E Phase Code Architecture | Generic tasks only | Standard AIA phase codes (SD, DD, CD, CA) |
| ERP Dimension Synchronization | Not supported | Bi-directional REST sync to Sage Intacct & GL |
| Corporate Credit Card Feeds | Not supported | Direct real-time Open Banking / Card Feeds |
| Contract Commitments | Monthly or Annual | Flexible month-to-month or annual discount |
How We Transfer Your Firm From Harvest Without Losing a Single Billable Minute
Switching platforms should never jeopardize your billing schedule. Our dedicated Harvest migration wizard imports your active client accounts, project tasks, and historical rate cards in seconds. Keep your teams focused on billable work while upgrading your operational back-office.
1. Export Harvest
Download your team, active clients, and projects in 1-click.
2. Map With Wizard
Upload files to our Harvest importer to preserve all rates.
3. Invite & Bill
Team logs time immediately; generate invoices with zero billing data disruption.
Questions from firms making the switch
Why are agencies and consulting firms switching from Harvest?
How does TimeTrackerOn pricing compare to Harvest?
Can I migrate historical clients, rates, and active projects from Harvest?
Upgrade to Modern Time Tracking and Billing Without the Surprises
Join hundreds of consultancies, digital agencies, and engineering firms that made the switch from Harvest to TimeTrackerOn for predictable pricing and advanced project accounting.