The purpose-built time tracker for QuickBooks Online.
Eliminate double-entry, stop chasing Friday timesheets, and export approved hours directly into QuickBooks Online for payroll and invoicing.
From weekly timesheet to QuickBooks — in one seamless flow.
Designed around your QuickBooks Online configuration from day one, not as an afterthought add-on.
Connect QuickBooks Online
One-click cloud OAuth from Company Settings. No API keys, no desktop connectors, no CSVs.
Import your setup
Employees, Vendors, Customers, and Service Items sync automatically from QuickBooks — each with its own toggle.
Invite your team
Employees and 1099 contractors log in on any device to fill weekly timesheets, start timers, or both.
Approve & lock
Managers review hours and approve or reject entries. Locked timesheets ensure payroll data cannot be altered after sign-off.
Export to TimeActivity
Only approved entries export. Each becomes one TimeActivity record in QuickBooks mapped to the worker, Customer, and Service Item.
Run payroll & invoicing
QuickBooks handles payroll runs and customer billing straight from clean TimeActivity data — no re-keying.
Clean fields that map one-to-one.
Everything your bookkeeper needs in QuickBooks, with zero manual copy-pasting.
- Employees (W-2 staff list)
- Vendors (1099 contractors and freelancers)
- Customers & Sub-Customers (Clients/Jobs)
- Service Items (Tasks & Billing codes)
- Hourly billing rates (from Employee/Vendor defaults)
- Chart of Accounts (for expense category mapping)
- Transaction Date
- EmployeeRef or VendorRef (accurately mapped)
- CustomerRef (for accurate job-costing and client billing)
- ItemRef (resolved to your QBO Service Item)
- Hours and Minutes (cleanly formatted)
- Billable vs. Non-Billable flag
- Detailed Work Notes & Descriptions
Projects and Tasks stay inside Time Tracker ON — by design.
QuickBooks has no native concept of internal task lists. We keep your project breakdowns organized inside Time Tracker ON so your QuickBooks ledger stays uncluttered.
Imported into Time Tracker ON, never overwritten: Employees, Vendors, Customers, and Service Items.
Managed here for internal team productivity: Projects, Tasks, Approval Lockdowns, and Weekly Timesheets.
Turn on Customers-as-Projects in settings to automatically generate organized project boards for every QuickBooks Customer. Before exporting, every entry is validated locally to guarantee error-free syncing.
Everything you need, without the QuickBooks Time price hikes.
Compare Time Tracker ON against QuickBooks Time (formerly TSheets) and generic trackers.
| Feature / Pricing | Time Tracker ON | QuickBooks Time (TSheets) | Generic Time Trackers |
|---|---|---|---|
| Starter / Free Tier | Free up to 5 Users | No Free Tier | Limited / No QBO Sync |
| Base Company Fee | $0 / month | $30 to $40 / month base | Varies ($10–$30/mo) |
| Per-User Cost (Pro) | $4.99 / user / mo | $10.00 / user / mo | $7.00 – $12.00 / user |
| 1099 Vendor / Contractor Support | Included at regular rate | Requires additional payroll fees | Requires custom setup |
| Approval Lock before QBO Export | Multi-tier manager locks | Standard single approval | Often missing |
Tailored for teams who bill or run payroll in QuickBooks.
Whether you run an accounting firm or manage crews on job sites, Time Tracker ON adapts to your team.
Accountants & Bookkeepers
Eliminate manual data entry for client payroll and billing. Control approvals client-by-client and export clean, audit-ready hours directly into QuickBooks Online.
Agencies & Consultancies
Track billable vs. non-billable hours with precision. Map time entries to QuickBooks Service Items so client invoices populate with exact billing descriptions and rates.
Construction & Field Trades
Crews can log hours against QuickBooks Customers and Jobs from any mobile browser. Manage both W-2 payroll workers and 1099 subcontractors on one platform.
Common questions about our QuickBooks Online sync.
Everything you need to know before connecting your company.
Ready to streamline your QuickBooks Online time tracking?
Connect your QuickBooks company in under 5 minutes. Free forever up to 5 users, with no credit card required.