Flooring contractor time and expense tracking app.Built for the field.
A flooring contractor time and expense tracking app is a mobile field operations tool that automates crew timekeeping, GPS geofenced site punches, job phase labor tracking (subfloor prep, installation, transition trim), and on-the-fly material expense logging. TimeTrackerOn provides flooring business owners and project managers with live job costing per square foot, eliminates paper timesheet rounding errors, and syncs verified labor and receipts directly with payroll and accounting software.
Eliminate paper timecard collection, deciphering handwriting, and manual re-keying into payroll.
Capture jobsite Home Depot or distributor receipts on mobile before leaving the parking lot.
GPS perimeter geofences restrict clock-ins to active project locations.
Geofenced Site Punches and Single-Device Foreman Kiosk
Flooring crews move fast between job sites. Ensure billable labor hours occur where the contract specifies.
- Automated Geofence Perimeters: Set virtual perimeters around commercial project sites or residential addresses. Installers cannot clock in until physically within the boundary.
- Foreman Crew Punch: One foreman can clock in the entire installation crew simultaneously from a single iPad or Android tablet, tagging individuals to distinct task phases.
- Biometric Facial Verification: Optional snapshot verification prevents "buddy punching" on high-headcount commercial subcontracts.
Oakmont Medical Suites
Granular Phase Codes That Reveal Real Labor Costs Per Square Foot
Most flooring contractors lose money during unbudgeted subfloor prep or complex transition cuts.
- Trade-Specific Phase Codes: Track time natively against Demolition & Tear-Out, Subfloor Leveling, Adhesive & Underlayment, Tile/Hardwood/LVT Lay, and Baseboard/Trim.
- Change Order Documentation: Field crews can switch from contract work to an authorized "Extra Work / Change Order" phase code when unexpected floor moisture or leveling issues are discovered.
- Budget Burn Notifications: Receive SMS or push alerts when installation labor hours reach 80% of estimated hours before the installation is complete.
Stop Eating Supply Run Costs: Mobile Receipt OCR at the Distributor
When an installer stops at a local flooring supply distributor for adhesive, transition strips, or self-leveler, receipts often get lost or destroyed in the work truck.
- Instant OCR Snap & Categorize: Snap a photo of the receipt at the register with our mobile expense management software; line items, sales tax, and amounts are captured automatically.
- Tag Directly to Customer & Job: Allocate material expenses directly to active project Work-in-Progress (WIP), ensuring billable supplies are added to customer invoices.
- Offline Vault: Capture receipts in basements, high-rise concrete slabs, or rural sites with zero cell service; uploads sync automatically when back in network range.
Fully Bilingual Interface Built for Installation Crews
Complex software fails when field installers can't navigate the language. TimeTrackerOn provides full bilingual parity.
- Instant Language Toggle: Installers switch between Spanish and English with one tap in their personal profile settings.
- Visual Icon Navigation: Straightforward, high-contrast action buttons (Reloj de Entrada, Cambio de Tarea, Tomar Foto) ensure adoption without training.
- Bilingual Push Notifications: Broadcast schedule changes, safety reminders, and project address links to crews in their preferred language.
Stop Flooring Profit Leakage
How we safeguard labor margins across different flooring materials.
The Vulnerability:Adhesive flash time delays and subfloor grinding eat expected crew profit.
Phase Code Tracking: Segregates prep hours from lay time, exposing unbilled subfloor leveling work.
The Vulnerability:Acclimation checks and intricate border/stair cuts blow past original bid hours.
Square Foot Burn Metrics: Compares actual installed sq. ft. per hour against bid estimates in real time.
The Vulnerability:Mud-bed prep, layout squaring, and multi-day grouting cycles run over schedule.
Multi-Day Phase Tracking: Monitors crew hours against milestone phases with time and billing software sync.
Manual Tracking vs. Generic Apps vs. Specialized
| Operational Capability | Paper Timecards & Receipts | Generic Time Trackers | TimeTrackerOn Flooring |
|---|---|---|---|
| Jobsite GPS Geofencing | None (Honor System) | Basic pin drop (No boundary locks) | Hard radius boundary with auto-reminders |
| Flooring-Specific Phase Codes | Illegible handwritten notes | Generic task lists | Turnkey trade phases (Prep, Lay, Trim, Punch) |
| Offline Basement Functionality | Manual paper | App crashes or requires connectivity | Full offline storage with auto-sync on signal |
| Foreman Crew Kiosk Mode | One paper sheet for all | Requires individual phone for every sub | Single tablet/phone logs entire multi-crew team |
| Job Costing per Square Foot | Manual post-mortem in Excel | Basic hourly reporting | Real-time labor & material cost vs. bid sq. ft. |
| Language Localization | Manual translation | English-only or partial translations | 100% Spanish/English toggle across web & mobile |
Trade Accounting & Payroll Connections
Push approved crew hours and field expenses directly into your back-office systems.
QuickBooks Contractor Sync
Push approved crew timecards directly to QuickBooks Payroll and job cost line items to customer invoices.
Sage Construction Connect
Sync job costs, equipment hours, and subcontractor payables directly into Sage Intacct expense management.
1-Click Payroll Export
Export verified, overtime-calculated crew hours directly into ADP, Gusto, or Paychex without re-keying.
Subcontractor AP Portal
Ingest 1099 subcontractor invoices and material distributor bills via AP automation software.
Common Questions from Flooring Contractors
Why do flooring contractors need a specialized time and expense tracking app?
Does the app work if my installation crew is working in a basement with no cellular signal?
How does the app prevent installers from clocking in before reaching the jobsite?
Can one supervisor log hours for an entire installation crew?
Take Control of Flooring Labor Costs and Material Expenses
Replace lost receipts, paper timecards, and payroll headaches with an intuitive mobile app built for flooring crews and trade contractors.